Frequently Asked Questions - Applications

1. I am applying for more than one job, do I need to fill out a separate application form?
2. Can you tell me if you have received my application?
3. I have made some mistakes on my application form - how can I correct them?
4. Who should I provide as my referees?
5. How long will I have to wait to find out if my application is successful?
6. Can you send me a paper application pack?
7. What is the Equal Opportunities Form used for?
8. How do we protect your information?
9. Why do I have to register to apply for a job?
10. Why do I have to fill in an application form?
11. I am interested in working in the University, is there a way I can be alerted to job opportunities?

1. I am applying for more than one job, do I need to fill out a separate application form?
   

   For every post advertised you must ensure that you complete a separate online application form. You cannot use one online application form to apply for more than one job. Information related to personal details, eduction/training and referees will be saved for you to resubmit or amend to suit subsequent applications.

2. Can you tell me if you have received my application?
   

   Once we receive your application online we will send you an email to confirm receipt. 

3. I have made some mistakes on my application form - how can I correct them?
   

   Unfortunately, once you have submitted your application form online you cannot change your details. 

4. Who should I provide as my referees?
   

   Your referees must be able to assess your suitability for the post.  

   One of the nominated referees should be a manager from your current or most recent employment. If you have just completed full-time education, your course tutor, or other academic staff member familiar with your work, could be selected. Family members or personal friends should not be named as referees.

    

5. How long will I have to wait to find out if my application is successful?
   

   The time that we will take to respond to candidates will vary from post to post depending on how many applications we receive. However, all candidates will be notified as to the outcome of their application within a few weeks of the closing date.

   In exceptional circumstances where the shortlisting process takes longer than expected, candidates will be contacted.

6. Can you send me a paper application pack?
   

   All applications must be made online, on our user friendly system.  If however you have specific requirements related to a disability please contact hr-recruitment@gold.ac.uk.

7. What is the Equal Opportunities Form used for?
   

   Goldsmiths is an equal opportunity employer. The information gathered on the form is used to assist us in monitoring the implementation and effectiveness of our Equal Opportunities policy. The information collected will be stored and processed in accordance with Data Protection principles for the purpose of preparing anonymised statistical reports.  The information will not be made available to the selection panel and will not, therefore, be used in any part of the recruitment decision making process.

8. How do we protect your information?
   

   In compliance with the Data Protection Act 1998 the information contained in your application is used to shortlist and select for each position you apply for. If you are successful in your application, your application and equal opportunities information will form part of your manual and computerised personal file and your personal data will be used for employment and payroll processing purposes. For candidates who are not successful in their application, the information is usually kept for a period of one year after the closing date and then destroyed. Only collated, anonymised data from the Equal Opportunities Monitoring section is kept after that period to enable effective monitoring to take place.  In a small number of cases we are required to keep recruitment information longer than one year, until informed by the UK Border Agency that it can be destroyed.

   By completing and submitting an application, you consent to the University processing such personal data as may be necessary for the proper administration of its recruitment and selection processes.

9. Why do I have to register to apply for a job?
   

   Registering ensures that users acknowledge the website’s Terms of Use and gain access to a personalised area, My Applications. This dedicated section allows you to efficiently manage your application to the University.

   My Applications

   • Submitted applications are automatically saved and can be downloaded or printed at any time.

   • You can track the progress of your application throughout the review process.

   • After submitting your first application, you can reuse it as a template for future applications — saving time by avoiding the need to re-enter your information.

   • All information is stored securely and remains inaccessible to the University until you formally submit your application.

10. Why do I have to fill in an application form?
    

    All applicants are required to apply for vacancies by completing an online application form, this form will vary depending on the nature and level of the role being recruited to.

    Once you have submitted an online application to the University, the information you have input will then be available for you to use for any future applications.

11. I am interested in working in the University, is there a way I can be alerted to job opportunities?
    

    Job opportunties at the University may arise at any time of the year and so you may like to be alerted when we are advertising a particular type of role.

    There are two ways in which you can register your interest, they are both absolutely free and you can choose whether to subscribe or unsubscribe at any time.

    1. Jobs by E-mail, this enables you to schedule a job search, with the results then being sent to you via email.
        
    2.  RSS, this service enables you to subscribe to automatic updates via your web browser, enabling you to choose whether perhaps to be updated for jobs of a particular type or working at a particular campus . (More information on RSS technology can be found here)